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Search Results: 'Hogan Preparatory Academy | Human Resources and Finance Manager | OTHER'
| Job Number: | 92234 | |
| District ID: | 533 | |
| District: | Hogan Preparatory Academy | |
| Job Title: | Human Resources and Finance Manager | |
| Job Vacancy Description: | OTHER | |
| Description: | Job Title: Human Resources and Finance Manager Reports to: Deputy Superintendent Supervises: N/A FLSA Status: Exempt Contract Days: 12 Months JOB SUMMARY The Operations Managers are the operations leaders for the schools, managing most non-instructional functions and services. Ensures that the schools are managed with operational excellence and fiscal prudence by creating, refining, implementing and managing policies and systems. Partners with others in support of a school-wide culture of respect, achievement and excellence. Critical thinkers and innovative problem solvers who can work independently and effectively multi-task. *Hogan employs multiple Operations Managers and the responsibilities are divided among them. ESSENTIAL FUNCTIONS Operations Management Manages and oversees school contracts. Acts as a liaison between contract provider and School Creates, implements and manages procedures and processes Maintains records Compiles data for the purpose of refining policies and procedures and/or monitoring program components Assists with answering the phone, forwarding messages, and greeting the public Coordinates bid packages and RFP advertisements for contracted services ESSENTIAL FUNCTIONS FOR SPECIFIC AREAS OF RESPONSIBILITY Finance Reviews and approves District requisition s Reconciles monthly building cash deposits and District credit card statements Reconciles cash deposits weekly Maintains financial records and provides annual audit support Creates, implements and manages financial procedures and processes Acts as the first point of contact for all accounts receivable and payable issues Researches accounting issues and makes recommendations for resolution Provides training of various financial related tasks (shirt sales, purchase orders, requisitions, cashier closeout, etc.) Payroll Reconciles district credit card machines Updates budget Creates bank deposits Collects W-9’s and creates vendors Supports with taxes and auditing process Point of Contact for Accounts Receivable Compliance Captures and organizes key District data with reliability for the creation and completion of various compliance reports. Submits all compliance reports on or before their scheduled due date. Ensures policies and processes are identified and in place which support on-going compliance. Facilities Facilitates the assignment of work orders with the property management company and ensures the work is scheduled and completed in a satisfactory manner and timeframe. Works with leaders to prioritize projects and schedule them appropriately during the school year and summer months Responsible for the supervision of custodial services including ensuring the provider is compliant with expectations related to services and personnel Serves as first contact for the schools related to facility or grounds issues. Responsible for the supervision of contracted services for lawn and snow removal services as well as other projects beyond the scope of those providers. Nutritional Services Compiles data from a wide variety of sources for the purpose of implementing policies and procedures and/or monitoring program components Prepares and submits reports as required on a monthly and annual basis Prepares a wide variety of materials for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references and/or providing supporting materials for requested actions Participates in training and webinars as needed Serves as the liaison between the nutritional services provider and the schools Information Technology Serves as on-site IT contact, including managing IT assets, ordering replacement parts as requested by IT contractor Prepares and supports the annual E-Rate program Safety and Security Serves as the first contact for leadership related to safety and security issues Ensures compliance with security officer sign in-out at each school and collection of sign-in sheets on a weekly basis and reconciliation with the invoice submitted by the provider Ensures the security officers assigned by the provider to each school have completed the required background checks before beginning work at the school Orders and distributes any special supplies to the schools to ensure the safety of students and staff Ensures required postings are maintained in each school Manages Safe Schools Trainings and communicates compliance reminders; Confirms annual mandatory training certificates. Transportation First point of contact with the transportation company Takes transportation related calls from parents Communicates with the building administrator to resolve parent issues and concerns Schedules transportation for McKinney-Vento students and collaborates with families to ensure students are present and on-time for the scheduled transportation Health Services Works with the School Nurse to ensure that a record of required immunizations or exemptions are in place and the schools are compliant in submitting an annual report to the Missouri Department of Health and Senior Services Ensures the School Nurse is included in matters of school safety as needed Collaborates with the School Nurse to provide communication to staff and families related to health services Student Services Provides support of all Student Support Services programs in the District: Attendance, Student Enrollment & Recruitment, Community & Family Engagement, Counseling Services, English Language Learners, Foster Care, McKinney-Vento, School Crisis & Response, and Social and Emotional Services Provides direct administrative support for the Chief Student Services and SEL Supports Officer Works with the Process Coordinator to ensure school and department compliance on special services matters Human Resources Compiles data, prepares reports and forms, processes various personnel actions and handles human resource projects as assigned Creates and maintains job postings on various websites Handles employment application questions and assists users with application system. Processes background clearances, monitors RapBack notices, and verifies/reconciles employment experience with salary placement Maintains spreadsheets of new hires, resignations, retirements, etc. Enters new employees into HRIS systems. Performs tasks in support of processing new hires and coordinating exit processes Prepares orientation materials for new staff and assists with onboarding process. Maintains professional development trainings records for district employees Processes FMLA and Workers Comp applications/claims Processes employment verifications Monitors certifications of district staff and sends reminders related to obtaining or maintaining appropriate certification Coordinates district hiring fair; Makes reservations for teacher recruitment fairs and prepares recruitment materials; Organizes and assembles district information for recruiting events Maintains confidential files including all district employee personnel, evaluation and medical files. Maintains and updates employee job descriptions. Updates handbooks and manuals. Creates, verifies and distributes employment contracts for certified employees and employment letters for noncertified staff. Creates purchase requisitions and purchase orders. Completes registrations, reservations and subscriptions for administrator. Updates the Labor Law posters across the district in accordance with the law. Recruiting/Hiring Point of contact for benefits Checks references Absence Management Performs duties associated with being the primary contact for substitutes services. Daily monitoring of staff absences in applicable systems. Enters new employee information into the applicable computerized system. Processes daily and monthly sub reports. Compiles absence percentages per building and employee. Tracks all forms of employee leave. Coordinates with building level employees to assign subs for long-term absence requests. Obtains documentation for return to work eligibility. Payroll Assists with verifying leave for payroll purposes. Acts as first point of contact for questions pertaining to human resources/payroll actions such as benefits, leave, and salary Serves as liaison between the organization and the payroll provider as well as the benefits broker NON-ESSENTIAL FUNCTIONS Other duties as assigned REQUIRED QUALIFICATIONS College Degree required; Master’s Degree preferred Minimum of two years of broad, varied and increasingly responsible experience with budgeting, operations, and information technology required; four years preferred Managerial experience preferred KNOWLEDGE, SKILLS AND ABILITIES Ability to pass extensive background check Highly detail-focused and results-oriented Self-starter with ability to handle multiple tasks and frequent interruptions Ability to communicate and interact effectively with multiple constituencies including parents, staff and students Team-player attitude and strong customer service orientation Highly proficient in Google suite, Excel, PowerPoint and Word Excellent organizational, planning and implementation skills | |
| Other Information: | ***Must apply online at www.hoganprep.net
Condensed job description below. Full job description at www.hoganprep.net | |
| Number of Openings: | 1 | |
| Last Revised/Posted: | 6/9/2022 | |
| Status: | Active | |
| Organization Website: | hoganprep.net |