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Search Results: 'Catholic Diocese of Jefferson City | Executive Assistant | OTHER'
| Job Number: | 88259 | |
| District ID: | 622 | |
| District: | Catholic Diocese of Jefferson City | |
| Job Title: | Executive Assistant | |
| Job Vacancy Description: | OTHER | |
| Description: | Fr. Tolton Catholic High School in Columbia, Missouri currently has an opening for an Executive Assistant. Responsibilities: * Coordinate meeting arrangements for the President - Prioritize inquiries and requests - Resolving scheduling conflicts - Make judgements and recommendations to ensure smooth day-to-day operations * Complete a broad variety of administrative tasks - Assist with special projects, such as graduation planning - Design and produce documents, reports, and presentations * Work with the President to keep them informed of activities related to the school * Respond to phone calls and emails from parents, students, faculty, staff, and outside parties * Screen all visitors while offering polite, professional customer service * Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, etc.) for the purpose of documenting activities, providing reliable information and complying with school, diocesan, state and federal requirements * Track student attendance and enforce rules regarding truancy - Communicate with faculty regarding attendance records - Communicate with parents regarding student absences - Communicate with students regarding detentions - Communicate with athletic department regarding eligibility * Assist students with basic health needs * Distributes paperwork and payments received from students and families to the appropriate offices * Replenish office materials * Performs other duties as assigned by the President Qualifications: * Able to maintain a high level of integrity and discretion in handling confidential information. * Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround * Strong verbal and written communication skills * Computer and organizational skills * A high attention to detail * Ability to complete a high volume of tasks with limited supervision * Ability to multitask with frequent interruptions Hours: * Full-time position - Some overtime during the academic school year - Average 20 - 30 hours per week during June and July Physical Demands and other requirements: * Ability to perform repetitive physical tasks such as computer keyboarding, writing, and reading * Required to monitor students in a variety of locations including those with noise and activity * Required to maintain composure and to communicate appropriately in words and actions | |
| Other Information: | All interested persons should complete the application on the Jefferson City Diocesan website at: https://diojeffcity.org/blog/2019/06/17/employment-in-our-catholic-schools/ and contact Rose Lloyd at rlloyd@toltoncatholic.org. | |
| Number of Openings: | 1 | |
| Last Revised/Posted: | 2/17/2022 | |
| Status: | Active | |
| Organization Website: | www.diojeffcity.org |